Accounts Assistant

$500 - $1.7K / month

Zimbabwe, Harare

1 day ago

Job Description

The organisation seeks to recruit an Accounts Assistant who will provide accounting and financial services necessary for the continued operations of the organization and will take care of all the important accounting functions of the organization ensuring that transactions are correctly captured in the most efficient manner and that day-to-day accounting is effectively and efficiently carried out to support the various programs. The post holder ensures that the projects are audit ready at all times The Accounts Assistant reports directly to Finance and Administration Manager. The position collaborates closely with other positions to ensure application and adherence to organisation policies and donor regulations policies and contractual obligations.

Duties & Responsibilities

Processing all payments
Preparing the payroll in consultation with relevant officers
Preparing monthly, quarterly and mid- year donor financial reports for submission to the donor
Preparing and facilitating donor verification exercises
Assisting with the preparation and coordination of internal and external audits
Participating in the budget preparation exercises
Assisting in preparing and monitoring of donor monthly burn rates reports for various programs to ensure that the budget lines are not exceeded or under spent
Preparing bank reconciliations on a monthly basis
Maintain account payable accounts on a monthly basis
Assist in the preparation of annual budgets and budgetary control reports for donors
Posting of project expenditures on time, with quality into Pastel Evolution
Regular field visits to all project areas to verify that resources are used optimally
Coordinate and facilitate the audit of grants as per the contractual agreements
Perform any other related duties as assigned

Qualifications & Experience

Degree in Accounting or its equivalent
Relevant professional qualification(s) such as CIS, ACCA or CIMA or progress towards completion
Proven work experience as an Accounts Assistant or equivalent in an NGO
Solid knowledge of financial and accounting procedures
Working knowledge of Pastel Evolution accounting package
Excellent computer skills
Excellent communication and interpersonal skills
Excellent analytical and numerical skills
High-level attention to detail and accuracy
Ability to work independently meet deadlines and be a team player
At least 2 years of relevant working experience in an NGO environment
Working with and knowledge of USAID, EU, UNDP grants is an added advantage
Ability to work under pressure and with minimum supervision